Now in pilot programme
KTMS — Next-Generation Transport Management System
Next‑Generation Transport Management System

Built by freight professionals, for freight professionals. A modern, intelligent platform that handles your entire operation — from quote to invoice, load board to carbon reporting.

Apply for Pilot Access Explore Features
15+
Core Modules
5
User Role Levels
100%
UK GDPR Compliant
DEFRA
Carbon Standards
Multi
Tenant Architecture
Platform Capabilities
Everything Your Operation Needs

From the first quote to the final invoice — every workflow your freight business relies on, built into one platform.

📦
Job Management
Full lifecycle from Quote to Invoiced. Role-gated status workflow, activity log, customs clearance support, and duplicate detection.
Live
📢
Load Board
Post loads to market, collect supplier bids, set your sell price, quote the customer, and auto-create a job on acceptance.
Live
🧾
Invoicing & Credit Notes
Consolidated multi-job invoicing, VAT-compliant PDF generation, Xero-compatible CSV export, and full credit note workflow.
Live
🚛
Fleet Management
Driver and vehicle records, monthly scheduler with conflict detection, own fleet job workflow fully integrated with the job lifecycle.
Live
🌱
Carbon Footprint
DEFRA 2023 emission factors per vehicle type and fuel. Customer ESG reports, supplier CO₂e/mile comparison, and dashboard analytics.
Live
📊
Analytics Dashboard
Revenue, costs, profit and margin trends. On-time performance, load board KPIs, carbon summary — all filterable and exportable.
Live
🗺️
Live Map
Active job locations, supplier proximity, backload intelligence. Phase 2 adds real-time driver GPS via the Driver PWA.
Live
💷
Supplier Invoice Reconciliation
Match supplier invoices to jobs, VAT toggle with gross back-calculation, mandatory discrepancy reasons, and audit trail.
Live
🔗
Xero Integration
Phase 1 CSV export compatible with Xero import. Phase 2 will deliver direct API integration for fully automated accounting sync.
Coming Soon
📱
Driver App (PWA)
Mobile-first Progressive Web App for drivers. Live GPS tracking, POD uploads, hours log for tachograph compliance, job status updates.
Coming Soon
👤
Customer Portal
Give your customers visibility of their own jobs, invoices, and carbon reports — without access to your commercial data.
Coming Soon
🔒
Role-Based Access Control
Five permission levels — Operations, Finance, Management, Admin, Superadmin. Every action logged in a tamper-evident audit trail.
Live
Workflow
From Quote to Invoice in One Platform

KTMS is built around real freight workflows — no generic logistics software assumptions.

01
📝
Quote
Every job starts as a quote. Add the customer, route, price, and goods. No suppliers yet — it's a quote.
02
🏭
Book
Add a supplier or assign your own fleet vehicle. The job instantly promotes to Booked.
03
🚛
Move
Track the job through Arrived Collection → Departed → Arrived Delivery → Delivered with timestamps.
04
💷
Invoice
Confirm charges, raise a consolidated invoice with PDF, export to Xero. Job locked. Carbon calculated.
Product Roadmap
Live Now & What's Coming

✅ Live in V1
Full job lifecycle workflow
Load board with bid management
Invoicing & credit notes
Supplier invoice reconciliation
Fleet module & scheduler
Carbon footprint (DEFRA)
Customer ESG reports
Analytics dashboard (5 tabs)
Live map with backload intelligence
Multi-tenant SaaS architecture
Role-based access (5 levels)
Bulk customer/supplier import
🔜 Planned for V2
Xero API direct integration
Driver PWA with live GPS
Customer self-service portal
POD capture & document storage
Tachograph compliance hours log
Statement of Account PDF
Multiple addresses per customer
React frontend overhaul
Advanced carbon ESG reporting
Route optimisation engine
Executive P&L dashboard
Superadmin console
The Difference
Why KTMS Stands Apart

Most TMS software is built by developers who have never moved a load. KTMS is different.

🎯
Built by a Freight Professional
Every workflow in KTMS mirrors real freight operations — because it was designed by someone who has spent years doing the job.
⚡
Modern Cloud Architecture
No legacy software, no local installs. KTMS runs in the cloud — accessible from any device, always up to date, no IT overhead.
🌱
Carbon Reporting Built In
Customer ESG reports and supplier carbon comparisons come standard — not as an expensive add-on. DEFRA 2023 compliant.
🔒
Secure & GDPR Compliant
UK GDPR compliant from day one. Role-based access, encrypted storage, full audit trail, and a published DPA available on request.
💷
Priced for Growing Businesses
Enterprise-grade functionality without enterprise pricing. Pilot programme members receive preferential rates locked in for life.
🤝
Shaped by Its Users
Pilot customers directly influence the product roadmap. Your operational challenges become KTMS features — not feature requests that disappear.
Early Access
Pilot Programme Application

We are selecting a small group of transport companies to join our early-access pilot. Pilot members gain access before public release, preferential pricing locked in for life, and a direct line to shape the product roadmap.

Applications are reviewed personally. We will respond within 3 working days.
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